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Organisations are required to maintain a ROPA as part of a legal requirement under Article 30 of the GDPR/ UK GDPR. What this means, is that you are required to keep a record of what processing activities you undertake.
There are exemptions for organisations who:
Unless you meet the above exemptions, you must maintain a Record of Processing Activities (ROPA). This data protection law requirement is essential for maintaining records of key processing activities. A ROPA needs to be a “living document,” meaning it must be updated regularly to reflect any changes in data processing or security measures. This document should highlight key data processing risks, including the lawful basis for processing and processing purposes.
Creating and maintaining a ROPA can be challenging, especially when dealing with complex data discovery or data mapping across multiple processing activities. However, with extensive experience in GDPR Article compliance, we can help streamline your processes. Our services include improving your current ROPA or building one from scratch, ensuring your business’s compliance with supervisory authorities. We also train your staff to update it properly, making it easier to track personal data, its lawful basis, and privacy notices for comprehensive records.
By choosing our services, you ensure your ROPA is in line with data protection standards and ready to enforce compliance. We offer a free 30-minute consultation to address any questions about your ROPA, providing clear guidance on data protection and security measures. Contact us today to get started on securing your organisation’s internal record of processing and protecting your data processing practices.
We were commissioned to lead and support an organisation in completing a Record of Processing Activities (ROPA). The organisation had never completed a ROPA before, meaning their staff had not properly considered what personal data they process and all the various aspects that go with it.
We strategically mapped out all the different divisions and departments within the organisation and met with team leads to discuss their use of personal data. Department by department, we were able to map out all of the organisation’s record of processing activities. This allowed their senior stakeholders to understand the scope of its data processing and greater understand the risks involved with processing personal data.
After we were finished, we drafted a procedure to allow the organisation to update and review the ROPA on a regular basis, ensuring that it remained a living and up-to-date document.
Whilst a ROPA tracks all processing activities you undertake, an IAR tracks all information assets you as an organisation process. Similarly to a ROPA, this tracks all information on how data assets are stored, processed and shared.
Having an IAR helps your organisation improve its understanding and visibility about all the information assets you hold. This can help you find documents quickly, and help demonstrate compliance to organisations you partner with, or where you are required to show such documentation to the ICO or statutory bodies in your field.
Having an IAR in place helps you:
Much like a ROPA, this can be a daunting document to start out from, or you may have gaps in the comprehensiveness of your IAR.
At IGS, we work with IARs on a daily basis and can assist you in the following ways:
Whatever your need is, we are confident that we can help you improve your compliance and organisational visibility of your data assets.
Get in touch with us today to book a free 30 minute consultation and find out how we can support you achieve compliance.
We provide a full data protection and information governance consultancy service to all our clients who engage with us. We provide flexible packages and services to make sure that you only pay for what you need, so you aren’t paying for unnecessary services. Whatever you and your organisation need, we are here to help.
