Record of Processing Activities (ROPA) & Information Asset Registers (IAR)

Legally Trained Consultants

What is a Record of Processing Activity (ROPA) and do I need one?

Organisations must maintain a Record of Processing Activities (ROPA) as mandated by Article 30 of the GDPR/UK GDPR. This comprehensive record details how personal data is processed, including data transfers, processing purposes, and the lawful basis for each activity.

Maintaining a comprehensive ROPA not only ensures compliance with data protection regulations but also supports effective data governance and security measures. It enables you to map and discover data processing activities, assess data protection impact assessments, and respond to data subject access requests efficiently. By systematically keeping records, you can better manage risks associated with processing personal data and uphold the principles of lawful data handling.

Our extensive experience in GDPR standards and data processing can help your organisation stay ahead of compliance requirements. From data discovery to data mapping, we provide tailored solutions to enhance your ROPA and safeguard your personal data.

Contact us for a free 30-minute consultation to discuss how we can support your data protection and GDPR compliance efforts.

Features

There are exceptions for organisations who:

Have fewer than 250 persons; AND
The processing activities you undertake is unlikely to result in a risk to the rights and freedoms of data subjects; or
The processing is only occasional; or
Do not process special category data; or
Do not process data relating to criminal convictions.

Whilst a ROPA tracks all processing activities you undertake, an Information Asset Register tracks all information assets you as an organisation process. Similarly to a ROPA, this tracks all information on how data assets are stored, processed and shared.

Having an IAR helps your organisation improve its understanding and visibility about all the information assets you hold. This can help you find documents quickly, and help demonstrate compliance to organisations you partner with, or where you are required to show such documentation to the ICO or statutory bodies in your field.

Having an IAR in place helps you:

Demonstrate compliance;
Improve understanding and visibility on data assets;
Minimise business risks from the information you process.

Much like a ROPA, this can be a daunting document to start out from, or you may have gaps in the comprehensiveness of your IAR.

At IGS, we work with IARs on a daily basis and can assist you in the following ways:

Provide you with templates;
Train your staff on what information assets are, what an information asset register should look like;
Work with staff to complete an information asset from scratch;
Work with staff to improve and expand upon existing IARs;

Whatever your need is, we are confident that we can help you improve your compliance and organisational visibility of your data assets.

Legally Trained Consultants

What is an Information Asset Register (IAR) and why do I need to have one?

We are here to assist:

Our Services

We provide a full data protection and information governance consultancy service to all our clients who engage with us. We provide flexible packages and services to make sure that you only pay for what you need, so you aren’t paying for unnecessary services. Whatever you and your organisation need, we are here to help.